Smartsheet is a cloud-based work management platform for coordinating projects, processes, and portfolios. It combines spreadsheet-style sheets with dashboards, reports, forms, and workflow automation.
The feature assessment reflects documented project views, automation, reporting, integrations, and portfolio capabilities. User sentiment is informed by G2's displayed 4.4 out of 5 rating; this is not a TechZella rating or a hands-on test.
This profile combines documented product information and independent evidence where available. It is not a hands-on test unless TechZella explicitly identifies one.
A quick way to understand who this product may suit, where its limits matter, and which facts are most relevant before you compare alternatives.
Teams that need configurable project tracking, spreadsheet-style work plans, automated processes, and portfolio visibility across projects.
Teams requiring a permanent free plan, API access on the entry plan, or very large sheets beyond documented cell limits may need another fit or a higher Smartsheet plan, and should evaluate alternatives such as Asana instead.
Android, iOS, REST API, SaaS, Web
8.2/10
Smartsheet is a cloud work management service for planning, tracking, and coordinating projects, processes, and portfolios. Its sheet-based interface supports multiple ways to view work, including grid, Gantt, board, calendar, table, and timeline views.
Teams can connect sheets with forms, reports, dashboards, and automated workflows. Business and higher plans add capabilities such as workload tracking, while Enterprise and Advanced Work Management add portfolio-oriented features.
These are the product-specific differences that may matter when deciding whether the software fits your workflow. They are based on documented evidence rather than a universal ranking.
These are documented constraints or practical friction points that may matter before you adopt the product.
Trial users who do not move to a paid plan or join an eligible organizational plan lose editing access; trial sheets become read-only for 30 days and are then deleted.
Evidence source ↗Teams planning custom integrations or API-driven automations should confirm plan eligibility before designing the solution.
Evidence source ↗Desktop-app users should transition to the browser-based web app before the retirement date.
Evidence source ↗For 1–10 members; includes unlimited Contributors, multiple project views, unlimited sheets, forms and reports, and 250 automations per month.
Check current pricing →Monthly-billed Pro option for 1–10 members.
Check current pricing →For 3 or more members; includes unlimited Guests and Contributors, workload tracking, unlimited automations, and 1 TB attachment storage.
Check current pricing →Monthly-billed Business option for 3 or more members.
Check current pricing →Custom-priced plan for organizations with at least 10 members; includes features such as SAML-based SSO, portfolios, and directory integrations.
Check current pricing →Custom-priced plan with premium applications including Control Center, Dynamic View, Data Shuttle, DataMesh, and Connectors.
Check current pricing →Trial access to Business-plan features; no billing information is required. This is not a continuing free plan.
Check current pricing →Pricing may change. Verify current plans on the vendor's website.
Compare similar products directly, then see which alternatives may make more sense when your requirements differ.
These products address broadly similar requirements. The descriptions focus on documented reasons a buyer might compare them with Smartsheet.
| Deployment | Cloud SaaS |
|---|---|
| Browser support | Recent major versions of Chrome, Firefox, Microsoft Edge, and Safari as applicable to operating system |
| Mobile apps | Android and iOS |
| API | REST API, available to Business and Enterprise users |
| Standard sheet limit | 500,000 cells; 20,000 rows and 400 columns |
| Trial | 30 days, with Business-plan access |
| Free plan | Discontinued for new signups as of August 28, 2024 |
| Desktop app | Deprecated; scheduled retirement on or after January 6, 2027 |
Verified installation, hosting, administration, or environment details that can affect implementation.
| Installation or hosting | Smartsheet describes the product as a SaaS online application. Browser access requires an internet connection and JavaScript. Source ↗ |
|---|---|
| Mobile access | The pricing comparison lists mobile apps for Android and iOS across the listed plans. Source ↗ |
Documented portability, standards, export, or switching considerations. No switching-cost score is shown unless the evidence supports one.
The plan comparison lists sheet export across Pro, Business, Enterprise, and Advanced Work Management plans.
Evidence source ↗A proprietary editorial score based on product capabilities, usability, value, performance, support and user sentiment evidence.
The feature assessment reflects documented project views, automation, reporting, integrations, and portfolio capabilities. User sentiment is informed by G2's displayed 4.4 out of 5 rating; this is not a TechZella rating or a hands-on test.
Methodology v1.0. The assessment weighs feature coverage (25%), ease of use (15%), value for money (20%), performance (15%), support (10%) and user sentiment (15%), using researched product evidence and verified review evidence where available. It is a TechZella editorial assessment, not a direct user-review average.
Key claims are linked to the sources used to verify them. This evidence record is separate from third-party user ratings.
TechZella evaluates software using documented product capabilities, pricing information, usability and value considerations, independent user evidence where available, and competitive context. The assessment is an editorial review, not a hands-on test unless one is explicitly identified. Our editorial assessment is based on 6 documented sources.
The company About page lists its founding year and Bellevue headquarters.
View source ↗Verified 2026-10-07The official pricing page displays the two Pro billing options and the 1–10 member range.
View source ↗Verified 2026-10-07The official pricing page displays both Business billing options and a minimum of three members.
View source ↗Verified 2026-10-07The official trial FAQ states that the trial lasts 30 days and provides Business-plan access without requiring billing information.
View source ↗Verified 2026-10-07The official API introduction states the plan restriction and documents the API base URL.
View source ↗Verified 2026-10-07The official integrations page describes the available integration ecosystem and names featured tools.
View source ↗Verified 2026-10-07The system requirements page documents sheet-size limits and exceptions for Table View.
View source ↗Verified 2026-10-07No reviews yet. Be the first to share your experience.
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Its Free plan is discontinued for new signups as of August 28, 2024. New users can instead start a 30-day trial or choose a paid plan.
Yes. The 30-day trial provides Business-plan access and does not require billing information. Trial sheets become read-only for 30 days after expiration and are then deleted unless retained through an eligible plan or transfer.
Yes. The Smartsheet REST API provides programmatic access to resources such as sheets, folders, and users. Official documentation restricts API access to Business and Enterprise plans.
Smartsheet supports browser access on Windows, Mac, Linux, and ChromeOS, and lists mobile apps for Android and iOS. The desktop app is scheduled for retirement on or after January 6, 2027.
Smartsheet lists more than 175 integrations, including Jira, Salesforce, Slack, Microsoft Teams, Power BI, OneDrive, Google Drive, and Google Calendar.
